Delegates Needed
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State Presidents:
When Selecting Delegates
Please note that all delegates must be members in good standing in order to be seated.
We will run a check on dues status of all delegates when registered.
Please encourage your delegates to be sure their membership is up-to-date.
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Are You in Compliance?
You must be able to answer YES
to be able to vote at the HOD meeting at the 29th Annual Symposium.
Your chapter must be in compliance with AMDA's bylaws to have voting
delegates. This means that the national office must have the following
items on file by Friday, January 27, 2006:
- Current state chapter bylaws
- Current state chapter membership list
- Annual report for each chapter (meeting minutes, chapter activities, dues structure, etc.)
For a copy of the annual report template visit www.amda.com/chapters/report.htm. If you have any questions, contact Nicole Germain, Membership Coordinator, at (410) 992–3114 or e-mail ngermain@amda.com.
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As those of you know who have previously attended House of Delegates
Business Meetings know, preparation is crucial to being able to
accomplish the substantial amount of business before the House of
Delegates. Prompt registration of delegates is important. The following
guidelines from the AMDA Bylaws, Article IX-House of Delegates, Section
1-Composition, can be viewed at this link, and should be followed for appointing delegates.
- The state chapter president appoints delegates.
- All delegates must be AMDA members in good standing (i.e.., active member, no outstanding dues).
- Each state is entitled to one delegate for every
twenty-five (25) or portion of twenty-five AMDA members in good
standing with a minimum of one delegate.
- Alternate delegates can be appointed in the event that a position needs to be filled.
- Delegates will receive resolutions, policy
recommendations, position papers and other information submitted for
consideration thirty (30) days prior to the meeting.
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Each chapter will be allowed three (3) alternate delegates. A delegate registration form and a list of the number of active AMDA members by state
are included. As we get closer to the symposium date, we will be happy
to provide lists of pre-registered attendees by states upon request.
Please complete the delegate registration form
and mail or fax to Kathleen Meyers as soon as possible. State groups
that are in the process of being organized are welcome to send one
non-voting delegate. In some cases, state leaders have no choice but to
wait to appoint delegates on-site, but it would benefit all if this
were used only as a last resort. It is to your advantage to have your
delegation well prepared in order to further the interests of your
state members.
Let us avoid those frustrating lines at delegate checkin! Kathleen
Meyers will be available on-site at the AMDA registration desk to
register delegates and alternates. Please make an effort to have all
your delegates registered by noon on Friday, March 17, 2006 so that we
can seat delegates promptly on March 18, 2006, when we convene the
House of Delegates Business Meeting.
If you have any questions, please contact Kathleen Meyers, Executive Office Coordinator, at 410/992–3103, or email to kmeyers@amda.com.
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