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State Presidents Note
When Selecting Delegates
Please note that all delegates must be members in good standing in order to be seated.
We will run a check on dues status of all delegates when registered.
Please encourage your delegates to be sure their membership is up-to-date.
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Are You in Compliance?
You must be able to answer YES
to be able to vote at the HOD meeting at the 28th Annual Symposium.
Your chapter must be in compliance with AMDA's bylaws to have voting
delegates. This means that the national office must have the following
items on file by Friday, January 28, 2005:
- Current state chapter bylaws
- Current membership list
- Annual report (meeting minutes, chapter activities, dues structure, etc.)
Follow this link for a copy of the annual report template. If you have any questions, contact Susan Gutierrez, Membership Coordinator, at (410) 992-3106 or e-mail sgutierrez@amda.com
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If you have previously attended House of Delegates Business
Meetings, then you know that preparation is crucial to being able to
accomplish the substantial amount of business before the House of
Delegates. Prompt registration of delegates is important. The following
guidelines from the AMDA Bylaws must be followed for appointing delegates:
- The state chapter president appoints delegates.
- All delegates must be AMDA members in good standing, i.e., membership dues current.
- Each state is entitled to one delegate for every
twenty-five (25) or portion of twenty-five AMDA members in good
standing, with a minimum of one delegate.
- Alternate delegates can be appointed in the event that a position needs to be filled.
- Delegates will receive resolutions, policy
recommendations, position papers and other information submitted for
consideration thirty (30) days prior to the meeting.
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Each chapter will be allowed three (3) alternate delegates. A delegate
registration form and a list of the number
of active AMDA members by state are included. As we get closer to the
symposium date, we will be happy to provide lists of pre-registered attendees
by states upon request. Please complete the delegate
registration form and mail or fax to Kathleen Meyers as soon as possible.
State groups that are in the process of being organized are welcome
to send one non-voting delegate. In some cases, state leaders have no
choice but to wait to appoint delegates on-site, but it would benefit
all if this were used only as a last resort. It is to your advantage to
have your delegation well prepared in order to further the interests of
your state members.
Let us avoid those frustrating lines at delegate check-in! Kathleen Meyers
will be available on-site at the AMDA registration desk to register delegates
and alternates. Please make an effort to have all your delegates registered
by noon on Friday, March 18, 2005 so that we can seat delegates promptly
on March 19, 2005, when we convene the House of Delegates Business Meeting.
If you have any questions, please contact Kathleen Meyers, Executive Office
Coordinator, at (410) 992-3103 or e-mail to kmeyers@amda.com.
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