Delegates Needed

If you have previously attended House of Delegates Business Meetings, then you know that preparation is crucial to being able to accomplish the substantial amount of business before the House of Delegates. Prompt registration of delegates is important. The following guidelines from the AMDA Bylaws must be followed for appointing delegates:

• The state chapter president appoints delegates.
• All delegates must be AMDA members in good standing, i.e., membership dues current.
• Each state is entitled to one delegate for every twenty-five (25) or portion of twenty-five AMDA members in good standing, with a minimum of one delegate.
• Alternate delegates can be appointed in the event that a position needs to be filled.
• Delegates will receive resolutions, policy recommendations, position papers and other information submitted for consideration thirty (30) days prior to the meeting.

Each chapter will be allowed three (3) alternate delegates. A delegate registration form and a list of the number of active AMDA members by state are included. As we get closer to the symposium date, we will provide lists of attendees by states. Please complete the delegate registration form and mail or fax to Kathleen Meyers as soon as possible.

State groups that are in the process of being organized are welcome to send one non-voting delegate. In some cases, state leaders have no choice but to wait to appoint delegates on-site, but it would benefit all if this were used only as a last resort. It is to your advantage to have your delegation well prepared in order to further the interests of your state members.

Let us avoid those frustrating lines at delegate check-in! Kathleen Meyers will be available on-site at the AMDA registration desk to register delegates and alternates. Please make an effort to have all your delegates registered by noon on Friday, March 5, 2004 so that we can seat delegates promptly on March 6, 2004, when we convene the House of Delegates Business Meeting.

If you have any questions, please contact Kathleen Meyers, Executive Office Coordinator, at 410/992-3103 or e-mail to kmeyers@amda.com.

State Presidents Note When Selecting Delegates Please note that all delegates must be members in good standing in order to be seated. We will run a check on dues status of all delegates when registered. Please encourage your delegates to be sure their membership is up-to-date.

Are You in Compliance? You must be able to answer YES to be able to vote at the HOD meeting at the 27th Annual Symposium. Your chapter must be in compliance with AMDA's bylaws to have voting delegates. This means that the national office must have the following items on file by Friday, January 30, 2004: Current state chapter bylaws Current membership list Annual report (meeting minutes, chapter activities, dues structure, etc.) Follow this link for a copy of the annual report template. If you have any questions, contact Susan Gutierrez, Membership Coordinator, at 410-992-3106 or e-mail sgutierrez@amda.com

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